Should I use Smartsheet or Wrike?

Use Smartsheet if you want a spreadsheet-style grid with built-in resource and capacity planning and 20+ native integrations for an enterprise PMO. Use Wrike if you want a free plan for unlimited users and published pricing from $10/user/month billed annually, with Gantt charts on the entry plan.

Is Smartsheet cheaper than Wrike?

Not at entry — Wrike has a Free plan for unlimited users, and Smartsheet has only a 30-day trial. Wrike's paid plans cost $10/user/month (Team) and $25/user/month (Business) billed annually, while Smartsheet shows Pro and Business prices only at checkout.

Can Wrike replace Smartsheet?

Yes for most cross-functional project tracking, since Wrike covers tasks, Gantt charts, dashboards, and AI automation at published prices. Wrike is a weaker fit for teams that want a spreadsheet grid, or resource planning without a custom-priced tier, since Wrike puts advanced resource and capacity planning on Pinnacle.

Does Smartsheet have a free plan?

No — Smartsheet offers a 30-day free trial and no permanent free plan. Wrike's Free plan supports unlimited users with basic project and task management.

Which has better reviews, Smartsheet or Wrike?

Smartsheet rates slightly higher on Capterra at 4.5/5 from 3,538 reviews, against Wrike's 4.4/5 from 3,036 reviews. Smartsheet reports use by more than 85% of Fortune 500 companies, and Wrike reports 20,000+ organizations.

Smartsheet vs Wrike (2026)

By Noahlast updated October 23, 2026

Verdict: Choose Smartsheet if you run an enterprise PMO or operations team that wants a spreadsheet-style grid with resource and capacity planning in the core product and 20+ native integrations, including Salesforce, AWS, and Adobe. Choose Wrike if you want published prices and a free start: a Free plan for unlimited users, then interactive Gantt charts and dashboards from $10/user/month billed annually. The deciding factor is price transparency: Wrike lists its Team and Business prices, while Smartsheet has no free plan and shows Pro and Business prices only at checkout.

Smartsheet

A spreadsheet-style work management platform for project tracking, automation, and resource planning, used by 85%+ of Fortune 500 companies with no permanent free tier.

Pricing: Custom pricing
License: Paid

Best for enterprise PMOs, IT portfolio teams, and cross-functional operations teams (construction, healthcare, marketing) that need spreadsheet-familiar project tracking with automation, dashboards, and resource management at scale

4.5/5 on Capterra (3,538 reviews)

Visit smartsheet.com Read our review

Wrike

AI-powered work management platform for cross-functional teams, free for basic use or from $10/user/month billed annually.

Pricing: Free tier · paid from $10/mo
License: Freemium

Best for cross-functional teams (marketing, product, professional services, IT) that need shared project visibility across departments, not just a single team's task list

4.4/5 on Capterra (3,036 reviews)

Visit wrike.com Read our review

Which should you choose?

Choose Smartsheet if…

wins 3/6 use cases

Your team already works in spreadsheets and wants a grid-style interface rather than board and table views
You need resource and capacity planning in the core product rather than on a custom-priced top tier
You integrate with Salesforce, Microsoft, Google, AWS, or Adobe through Smartsheet's 20+ native integrations
You want unlimited free contributor and viewer seats so occasional collaborators do not need paid licenses
Your procurement weighs analyst recognition: Smartsheet has been a Gartner Magic Quadrant Leader for Collaborative Work Management three years running

Choose Wrike if…

wins 3/6 use cases

You want a free plan for unlimited users before committing budget, not a 30-day trial
You want to see prices upfront: $10/user/month for Team and $25/user/month for Business, billed annually
You need interactive Gantt charts and shareable dashboards on an entry-level plan
You want AI comment summaries, board AI, and natural-language automation from $10/user/month
You run a cross-functional team of 2-15 users on a tight budget

Smartsheet vs Wrike: feature comparison

Feature	Smartsheet	Wrike
Starting price	Partialper member, billed annually; Pro price shown only at checkout	Yesfree plan; paid from $10/user/mo billed annually (Team)
Free tier	No30-day trial only	Yesunlimited users, basic task and project management
Mid tier	PartialBusiness, 3+ members; price not published	Yes$25/user/mo billed annually (Business, 5-200 users)
Enterprise tiers	YesEnterprise and Advanced Work Management, custom pricing	YesPinnacle and Apex, custom pricing
Platforms	Yesweb, Windows, macOS, iOS, Android	Yesweb, Windows, macOS, iOS, Android
Core interface	Yesspreadsheet-style grid	Yesboard and table views
Gantt charts	Unknown	Yesinteractive, from $10/user/mo (Team)
Dashboards	Yesdashboards with AI-powered insights	Yesshareable, from $10/user/mo (Team)
Resource and capacity planning	Yesin the core product; Advanced Work Management add-on on Enterprise	Yesadvanced planning on Pinnacle (custom pricing)
Budgeting and financial tracking	Unknown	YesPinnacle (custom pricing)
AI features	YesAI-powered dashboard insights	YesAI Essentials from $10/user/mo (Team); AI Elite agent actions from $25 (Business)
Integrations	Yes20+ native, including Salesforce, Microsoft, Google, AWS, Adobe	Yesstandard integrations from $25/user/mo (Business); bi-directional Wrike Sync on Apex
Free collaborator seats	Yesunlimited contributors and viewers on Pro; unlimited guests on Business	Partialunlimited users on the Free plan; paid-plan guest policy not listed
Admin, security, and governance	YesEnterprise (custom pricing)	Unknown
External rating (Capterra)	Yes4.5/5 from 3,538 reviews	Yes4.4/5 from 3,036 reviews

Smartsheet vs Wrike: pricing

Every tier both tools publish, as we last checked them — not just the entry price.

Smartsheet

ProPer-member pricing billed annually; 1-10 members with unlimited free Contributor/viewer seats. Entry tier for individuals and small teams.Custom
BusinessPer-member pricing billed annually; requires 3+ members, includes unlimited guests and contributors. Marked 'most popular' on the pricing page.Custom
EnterpriseCustom pricing for organizations with 10+ members; adds advanced admin, security, and governance controls.Custom
Advanced Work ManagementCustom pricing; add-on suite layering portfolio and resource management on top of Enterprise.Custom

Not yet verifiedLatest pricing

Wrike

FreeUnlimited users; web, desktop, and mobile apps; project and task management; board and table views.Free
TeamBilled annually per user; 2-15 users; adds AI Essentials, shareable dashboards, interactive Gantt charts.$10/mo
BusinessBilled annually per user; 5-200 users; adds AI Elite starter actions, workspace templates, standard integrations.$25/mo
PinnacleCustom pricing; 3x more AI Elite actions, advanced resource/capacity planning, budgeting, advanced BI reporting.Custom
ApexCustom pricing; 10x more AI Elite actions, unlimited whiteboards, Wrike Integrate, bi-directional third-party integrations via Wrike Sync.Custom

Verified September 14, 2026Latest pricing

Smartsheet vs Wrike pricing: which costs less?

Wrike is cheaper to start and easier to price, with a Free plan for unlimited users and paid plans at $10/user/month (Team) and $25/user/month (Business) billed annually, while Smartsheet has no free plan and does not publish Pro or Business prices without starting checkout.

Smartsheet offers a 30-day trial, then bills Pro (1-10 members) and Business (3+ members) per member annually. Smartsheet does include unlimited free contributor and viewer seats on Pro and unlimited guests and contributors on Business, which lowers the cost for teams with many occasional collaborators. Both vendors put their top tiers behind sales: Smartsheet Enterprise and Advanced Work Management, and Wrike Pinnacle and Apex. Wrike's Team plan is capped at 15 users, so a 16-person team moves to Business at $25/user/month.

Which is better for resource planning, Smartsheet or Wrike?

Smartsheet is the stronger pick for resource planning, because resource and capacity planning is built into the Smartsheet core product, while Wrike reserves advanced resource and capacity planning for its custom-priced Pinnacle tier.

Smartsheet extends this with Advanced Work Management, a custom-priced add-on that layers portfolio and resource management on top of Enterprise. Wrike Pinnacle adds advanced resource and capacity planning, budgeting and financial tracking, advanced BI reporting, and 3x more AI Elite actions. Teams that need budgeting inside the tool will find it documented on Wrike Pinnacle; the Smartsheet listing does not mention budgeting.

Which is easier to use, Smartsheet or Wrike?

Smartsheet and Wrike both carry a moderate learning curve rating, but Smartsheet's spreadsheet-style grid is quicker to pick up for teams already comfortable with grids and formulas.

Wrike reviewers say its interface complexity and setup take longer to learn than simpler task managers like Asana or Trello. Wrike's Free plan softens that, since a whole team can try Wrike with unlimited users before paying. Smartsheet's 30-day trial is the only way to test Smartsheet before billing begins.

Which integrates better, Smartsheet or Wrike?

Smartsheet documents broader native integrations, connecting to 20+ platforms including Salesforce, Microsoft, Google, AWS, and Adobe, while Wrike adds standard integrations on its $25/user/month Business plan and bi-directional Wrike Sync on Apex.

Strengths and weaknesses

Smartsheet

Pros

Spreadsheet-familiar interface lowers the learning curve for teams already comfortable with grids and formulas.
AI-powered dashboards and resource/capacity planning built into the core product.
Integrates natively with 20+ platforms, including Salesforce, Microsoft, Google, AWS, and Adobe.
Recognized as a Gartner Magic Quadrant Leader for Collaborative Work Management for three consecutive years.

Cons

No permanent free plan; only a 30-day trial before billing begins.
Exact per-member pricing for Pro and Business isn't published without starting checkout.
Business tier requires a minimum of 3 members, ruling out very small teams from that tier's features.

Wrike

Pros

Free plan supports unlimited users, useful for evaluating the tool broadly before paying.
Interactive Gantt charts and dashboards are available from the entry-level $10/user/month Team plan.
Serves cross-functional use cases well, with templates and workflows for marketing, product, and IT teams alike.
AI features are being actively expanded across tiers, from AI Essentials on Team to AI Elite on Business and above.

Cons

Pinnacle and Apex, the two highest tiers, require a sales conversation with no public pricing.
Advanced resource and capacity planning, and budgeting/financial tracking, are reserved for the custom-priced Pinnacle tier.
Team plan is capped at 15 users, forcing a jump to the pricier Business plan for slightly larger teams.
Interface complexity and setup can take longer to learn than simpler task managers like Asana or Trello, per user reviews.

Which fits your use case?

Use case	Pick	Why
Enterprise PMO managing portfolios and capacity across departments	Smartsheet	Smartsheet includes resource and capacity planning, adds Advanced Work Management for portfolio management on Enterprise, and has been a Gartner Magic Quadrant Leader three years running.
Small team that wants to try a work management tool for free	Wrike	Wrike Free covers unlimited users with basic task and project management; Smartsheet offers only a 30-day trial.
Marketing team of 10 that needs Gantt charts on a budget	Wrike	Wrike Team includes interactive Gantt charts and shareable dashboards at $10/user/month billed annually for 2-15 users.
Operations team that lives in spreadsheets and Salesforce	Smartsheet	Smartsheet pairs a spreadsheet-style grid with native integrations into Salesforce, Microsoft, Google, AWS, and Adobe.
Project with many stakeholders who only view or contribute	Smartsheet	Smartsheet Pro includes unlimited free contributor and viewer seats, and Business includes unlimited guests and contributors.
Team that wants AI summaries and natural-language automation	Wrike	Wrike AI Essentials, with comment summaries, board AI, and natural-language automation, starts on the $10/user/month Team plan.

Neither a match?

Both lists carry verified pricing and honest weaknesses for every option.

5 alternatives to Smartsheet 5 alternatives to Wrike

Popular comparisons

Smartsheet vs Wrike: migration FAQ

Should I use Smartsheet or Wrike?: Use Smartsheet if you want a spreadsheet-style grid with built-in resource and capacity planning and 20+ native integrations for an enterprise PMO. Use Wrike if you want a free plan for unlimited users and published pricing from $10/user/month billed annually, with Gantt charts on the entry plan.
Is Smartsheet cheaper than Wrike?: Not at entry — Wrike has a Free plan for unlimited users, and Smartsheet has only a 30-day trial. Wrike's paid plans cost $10/user/month (Team) and $25/user/month (Business) billed annually, while Smartsheet shows Pro and Business prices only at checkout.
Can Wrike replace Smartsheet?: Yes for most cross-functional project tracking, since Wrike covers tasks, Gantt charts, dashboards, and AI automation at published prices. Wrike is a weaker fit for teams that want a spreadsheet grid, or resource planning without a custom-priced tier, since Wrike puts advanced resource and capacity planning on Pinnacle.
Does Smartsheet have a free plan?: No — Smartsheet offers a 30-day free trial and no permanent free plan. Wrike's Free plan supports unlimited users with basic project and task management.
Which has better reviews, Smartsheet or Wrike?: Smartsheet rates slightly higher on Capterra at 4.5/5 from 3,538 reviews, against Wrike's 4.4/5 from 3,036 reviews. Smartsheet reports use by more than 85% of Fortune 500 companies, and Wrike reports 20,000+ organizations.