Apple Notes vs Microsoft OneNote (2026)
By Noahlast updated
Apple Notes
Apple NotesThe free note-taking app built into iPhone, iPad, and Mac, for anyone already inside the Apple ecosystem.
- Pricing
- Free tier · paid from $0.99/mo
- License
- Free
Best for Apple users who want a free, preinstalled note app that syncs automatically across iPhone, iPad, and Mac without setting up a third-party account.
Microsoft OneNote
Microsoft OneNoteMicrosoft's free digital notebook app for capturing and organizing notes, available on web, Windows, macOS, iOS, and Android, with deeper storage via Microsoft 365.
- Pricing
- Free
- License
- Freemium
Best for Windows and Microsoft 365 users who want a free, flexible page-based notebook for lecture notes, meeting notes, and research without a separate subscription
Which should you choose?
Choose Apple Notes if…
wins 2/6 use cases
- Every device you use is an iPhone, iPad, or Mac, and you want notes synced through iCloud with no extra account to set up
- You scan paper documents and want Live Text search across scanned and handwritten pages
- You want to lock individual notes with a password, Face ID, or Touch ID
- You want Quick Note capture from Control Center or Safari without installing anything
Choose Microsoft OneNote if…
wins 3/6 use cases
- You use a Windows PC or an Android phone and need a native app there, not a web view
- You want notes organized into notebooks, sections, and pages rather than folders and tags
- You want to place typed text, handwriting, images, and audio recordings anywhere on a free-form page
- You already pay for Microsoft 365 and want notes tied into Outlook and Teams
Apple Notes vs Microsoft OneNote: feature comparison
| Feature | Apple Notes | Microsoft OneNote |
|---|---|---|
| Price | Yesfree, preinstalled on iPhone, iPad, and Mac | Yesfree with a Microsoft account |
| Free cloud storage | Yes5GB iCloud, shared with Mail, Photos, and backups | Yes5GB OneDrive allowance |
| Paid storage upgrade | YesiCloud+ from $0.99/mo | Yesthrough Microsoft 365 Personal or Family (price not verified) |
| Platforms | PartialmacOS, iOS, iPadOS, plus a limited iCloud.com web view | Yesweb, Windows, macOS, iOS, Android |
| Native Windows and Android apps | No | Yesboth |
| Hosting / license | Noclosed-source, free; syncs through iCloud | Noclosed-source, freemium; syncs through OneDrive |
| Organization model | Yesfolders and tags | Yesnotebooks, sections, and free-form pages |
| Content types in a note | Yesrich text, checklists, tables, sketches, scans | Yestyped text, ink, images, audio, web clippings |
| Handwriting and pen input | YesApple Pencil with handwriting recognition | Yesink on touch and pen devices |
| Document scanning with Live Text search | Yesautomatic perspective correction, searchable text | Unknown |
| Locked notes | Yesper-note password, Face ID, or Touch ID | Unknown |
| Real-time collaboration | Partialwith other Apple Account holders via iCloud | Partialless capable than Notion's |
| Ecosystem integration | YesQuick Note from Control Center and Safari | YesOutlook and Teams, with Microsoft 365 |
| Public API or plugins | Nono public API or plugin ecosystem | Unknown |
| Search and structure at scale | Partialweak backlinking and database features | Partialfree-form pages get harder to search as notebooks grow |
| Learning curve | Yeslow | Yeslow |
Apple Notes vs Microsoft OneNote: pricing
Every tier both tools publish, as we last checked them — not just the entry price.
Apple Notes
- Notes appIncluded with every iPhone, iPad, and Mac; no separate purchase or subscription for the app itselfFree
- iCloud+ (for storage beyond the free 5GB)Needed only once note attachments and photos push total iCloud usage past the free 5GB tier shared across all Apple apps$0.99/mo
Microsoft OneNote
- FreeFull OneNote app on web, Windows, macOS, iOS, and Android with a Microsoft account, using OneDrive's free storage allowance (5GB). No OneNote-specific feature paywall.Free
- Bundled with Microsoft 365OneNote gains expanded OneDrive storage and deeper Outlook/Teams integration as part of a paid Microsoft 365 Personal or Family subscription; there is no OneNote-only paid plan, and current Microsoft 365 subscription pricing was not independently verified on-site.Custom
Apple Notes vs Microsoft OneNote pricing: which costs less?
Apple Notes and Microsoft OneNote both cost nothing to use and each includes 5GB of free cloud storage, so the cost difference only appears once you need more space.
Apple Notes is preinstalled on every iPhone, iPad, and Mac, and the free 5GB of iCloud storage behind it is shared with Mail, Photos, and device backups, so notes full of scans and photos push many users to iCloud+ at $0.99/month. Microsoft OneNote is free on web, Windows, macOS, iOS, and Android with a Microsoft account and uses OneDrive's free 5GB. More OneDrive storage comes only with a Microsoft 365 Personal or Family subscription. There is no OneNote-only paid plan, and the current Microsoft 365 price was not verified for this comparison.
Which works on more devices, Apple Notes or Microsoft OneNote?
Microsoft OneNote works on more devices, with native apps for Windows, macOS, iOS, and Android plus a web app, while Apple Notes runs natively only on iPhone, iPad, and Mac.
Apple Notes syncs through iCloud and has no native Windows or Android client. On those platforms the only option is the stripped-down notes interface at iCloud.com. Microsoft OneNote syncs notebooks through OneDrive to web, Windows, macOS, iOS, and Android, so a Windows work laptop paired with an iPhone, or a household with mixed phones, can use the same notebooks everywhere.
Which is better for handwriting and scanned documents, Apple Notes or Microsoft OneNote?
Apple Notes is better for scanned paper, with built-in document scanning, automatic perspective correction, and Live Text search inside scanned and handwritten pages, while Microsoft OneNote is better for mixing ink, images, and audio freely on one page.
Both apps accept pen input. Apple Notes supports Apple Pencil with handwriting recognition, and Microsoft OneNote accepts handwritten ink on touch and pen devices. Apple Notes adds document scanning with Live Text search, which makes the text inside scans and handwriting findable. The OneNote listing data does not describe a scanning feature. OneNote's page is a free-form canvas, so one lecture page can hold typed notes, a sketch, a whiteboard photo, and an audio recording side by side.
Which handles large note collections better, Apple Notes or Microsoft OneNote?
Neither Apple Notes nor Microsoft OneNote is built for large knowledge bases: Apple Notes has weak backlinking and database features, and OneNote's free-form pages get harder to search and organize as notebooks grow.
Apple Notes organizes notes into folders and tags and has no public API or plugin ecosystem, so it cannot be extended the way Notion or Obsidian can. Microsoft OneNote adds more hierarchy with notebooks, sections, and pages, but its free-form canvas is harder to search at scale than block- or database-based tools like Notion. OneNote's feature development has also slowed as Microsoft puts more of its investment into Loop and Copilot.
Strengths and weaknesses
Apple Notes
Pros
- Free and already installed on every iPhone, iPad, and Mac, no signup beyond an existing Apple Account
- Notes can be locked individually with a password or Face ID/Touch ID
- Built-in document scanning, Apple Pencil handwriting recognition, and Live Text search across scanned and handwritten content
- Real-time collaboration and sharing with other Apple Account holders via iCloud
Cons
- No native Windows or Android client, only a limited iCloud.com web view
- No public API or plugin ecosystem, unlike Notion or Obsidian
- Weak backlinking and database features compared to dedicated PKM tools
- Free iCloud storage (5GB total, shared with Photos and backups) fills up fast once notes include images or scans
Microsoft OneNote
Pros
- Completely free to use with a Microsoft account, with no OneNote-specific paid tier.
- Free-form, page-based canvas supports mixing typed text, handwriting, images, and audio anywhere on the page.
- Syncs across web, Windows, macOS, iOS, and Android via OneDrive.
- Bundled at no extra cost for the large existing base of Windows and Microsoft 365 users.
Cons
- Free-form canvas structure makes large notebooks harder to search and organize than database- or block-based tools like Notion.
- Feature development has slowed compared to competitors, with Microsoft investing more recently in Loop and Copilot.
- Deeper storage and integration require a paid Microsoft 365 subscription rather than a OneNote-specific upgrade.
- Collaboration features are less robust than purpose-built collaborative workspace tools like Notion.
Which fits your use case?
| Use case | Pick | Why |
|---|---|---|
| Individual who uses only an iPhone, iPad, and Mac | Apple Notes | Apple Notes is preinstalled, syncs through iCloud without a new account, and adds Quick Note capture from Control Center and Safari. |
| Windows PC user who also carries an iPhone or Android phone | Microsoft OneNote | Microsoft OneNote has native apps on Windows, iOS, and Android; Apple Notes would leave the Windows side on the limited iCloud.com web view and has no Android app. |
| Student taking lecture notes that mix typing, handwriting, and audio | Microsoft OneNote | Microsoft OneNote's free-form pages hold typed text, ink, images, and audio recordings anywhere on the page, grouped into notebooks and sections per course. |
| Person digitizing paper documents and receipts | Apple Notes | Apple Notes scans documents with automatic perspective correction and makes their text searchable with Live Text; the OneNote listing data does not mention scanning. |
| Household or team already paying for Microsoft 365 | Microsoft OneNote | Microsoft OneNote comes bundled with Microsoft 365, which adds more OneDrive storage and deeper Outlook and Teams integration without a separate note-app subscription. |
| Budget user who wants to spend nothing | Tie | Apple Notes and Microsoft OneNote are both free with 5GB of cloud storage, though Apple's 5GB is shared with Photos, Mail, and backups and fills sooner for heavy photo users. |
Neither a match?
Both lists carry verified pricing and honest weaknesses for every option.
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Apple Notes vs Microsoft OneNote: migration FAQ
Should I use Apple Notes or Microsoft OneNote?
- Use Apple Notes if all your devices are iPhone, iPad, or Mac and you want scanning, Live Text search, and locked notes built in; use Microsoft OneNote if you need native Windows or Android apps or a free-form notebook. Both apps are free.
Is Apple Notes cheaper than Microsoft OneNote?
- No — Apple Notes and Microsoft OneNote are both free, and each includes 5GB of cloud storage. Extra storage for Apple Notes costs $0.99/month for iCloud+, while extra storage for OneNote comes with a Microsoft 365 subscription.
Can Microsoft OneNote replace Apple Notes?
- Yes for most note-taking, since Microsoft OneNote runs on macOS and iOS as well as Windows, Android, and the web. Switching does mean giving up Apple Notes features such as Quick Note from Control Center and Live Text search inside scanned pages.
Does Apple Notes work on Windows or Android?
- No — Apple Notes has no native Windows or Android app, so on those platforms you can only use the limited notes interface at iCloud.com. Microsoft OneNote has native apps for both.
Is Microsoft OneNote really free?
- Yes — Microsoft OneNote is free on web, Windows, macOS, iOS, and Android with a Microsoft account and has no OneNote-specific paid tier. You only pay if you outgrow OneDrive's free 5GB, through a Microsoft 365 subscription.